The City Clerk of the City of Gilroy serves as a liaison between the public and the City Council and is the local official who administers democratic processes such as elections, local legislative actions, and access to city record, ensuring transparency to the public. City Clerks follow federal, state and local statutes including the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk's Office ensures that actions are in compliance with all statutes and regulations and that all actions are properly executed, recorded, and archived.
As the City Elections Official
The City Clerk administers federal, state and local procedures through which local government representatives are selected. The City Clerk and Deputy City Clerk assist candidates in meeting their legal responsibilities before, during and after an election. From election preplanning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government. For Voter information including the process of registering to vote check our Elections & Voter Information page.
As a Legislative Administrator
The City Clerk plays a critical role in the decision-making process of the local legislature. As key staff for council meetings, the City Clerk prepares the legislative agenda, ensures legal notices have been posted and published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.
As a Records Manager
The City Clerk's Office oversees the preservation and protection of the public record. By statute, the City Clerk's Office is required to maintain the minutes, ordinances and resolutions adopted by the legislative body, and the City Clerk and Deputy City Clerk ensure that other municipal records are readily accessible to the public. The public record, under the conservatorship of the City Clerk's Office, provides fundamental integrity to the structure of our democracy. To request a Public Record online, please complete a public records request form. You may also email the City Clerk or Deputy City Clerk, or call (408) 846-0204 for assistance with your records request.
Public Records PortalLooking for a City Council Resolution, Ordinance or Minutes? Need to see an election filing or FPPC statement of economic interest form of an elected or appointed official? Take a look through our public records portal and find your document without having to submit a public records request.
Open Government in Gilroy
The City of Gilroy has enacted an Open Government Ordinance (OGO). The goal of the City of Gilroy’s Open Government Ordinance (OGO) is to give the citizens of Gilroy greater access to information and to allow for more public participation in City governmental decisions. Because the City Council believes that governmental transparency is paramount for the people of Gilroy to remain in control of their government, this ordinance gives Gilroy’s citizens more access to governmental processes and public information in a timelier manner. Overall, this legislation allows the citizens of Gilroy to be more informed and involved in the processes of local government.
Open Government Ordinance Training
Officers, Commission members and management employees of the city are required to take training on the Gilroy Open Government Ordinance within 60 days of their appointment or election. This training can be accessed online - http://gilroyca.iqm2.com/Citizens/SplitView.aspx?Mode=Video&MeetingID=1477&Format=Agenda
Public Records Index
View the city records index (PDF) online. This is a fully comprehensive listing of all categories of records maintained by the city, the format of the record and the custodian division or department of the record.
Department Head Designees
Each city department head has knowledgeable designated staff who can be contacted to provide detailed information and records. Here is the most recent List of Department Designees.
The City of Gilroy has 13 Boards, Commissions and Committees who serve in an advisory capacity to assist the City Council and City Administrator in addressing specific issues, providing professional expertise, and facilitate community decision-making. Learn more about participating in your community by joining a Board, Commission or Committee.
Shawna Freels, MMC
Suzanne Guzzetta, CMC
Deputy City Clerk