City Clerk

The City Clerk of the City of Gilroy serves as a liaison between the public and the City Council and is the local official who administers democratic processes such as elections, local legislative actions, and access to city record, ensuring transparency to the public. The City Clerks follows federal, state and local statutes including the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all statutes and regulations and that all actions are properly executed, recorded, and archived.
 
As the City Elections Official
The City Clerk administers federal, state and local procedures through which local government representatives are selected. The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From election preplanning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government. The 2016 Election Calendar and Candidate Guide are now available from the quick links to the right.
  
As a Legislative Administrator
The City Clerk plays a critical role in the decision-making process of the local legislature. As key staff for council meetings, the City Clerk prepares the legislative agenda, ensures legal notices have been posted and published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager
The City Clerk oversees the preservation and protection of the public record. By statute, the City Clerk is required to maintain the minutes, ordinances and resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy. To request a Public Record online, please complete the information request form. You may also email the City Clerk - shawna.freels@cityofgilroy.org or call (408) 846-0204 for assistance with your records request.
 
Department Head Designees
Each city department head has knowledgeable designated staff who can be contacted to provide detailed information and records. Here is the most recent List of Department Designees.